HR Specialist (0197)

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Application Status: Open

Location: Gilbert, AZ

Are you a self-motivated Human Resources professional with talent management and payroll experience looking to join a world-class professional services team? A vibrant, growing high tech company in Gilbert, Arizona is seeking an HR Specialist. This position will be 30 hours per week (8-3 M-T-Th-F and 8-12 W) with full benefits. 

Job Summary for the HR Specialist

The primary function of this position is to manage a wide range of Human Resources and Payroll functions for the company. This will include core functional areas of Talent Management, Compliance, Onboarding & Offboarding, Payroll and Training.

Essential Functions of the HR Specialist

Talent Management

  • Work within Paycor’s talent management / applicant tracking system.
  • Draft employment offer letters.

Compliance

  • Maintain proper compliance for all territories in where company has employees.
  • Communicate & distribute compliance information properly.
  • Research local and federal laws as necessary and communicate properly to support best decision making.
  • Update, maintain & communicate employee handbook and policies.
  • Provide a management resource for managers to access when necessary for guidance on topics that arise during the course of work.

Onboarding, Offboarding & General

  • Handle related tasks, such as coordinating with benefits broker, answering employee questions around a myriad of issues such as expense report codes, etc.

Payroll/Accounting

  • Preparation for final review and submission of payroll. Includes, but not limited to onboarding & offboarding employees.
  • Handle routine maintenance and support of employees between payroll periods.
  • Manage reimbursements, benefits deductions and ensure 401k changes have been implemented.
  • Follow the specific process established for payroll without deviation, yet make recommendations for improvement as appropriate.
  • Reconcile the Paycor system and internal time tracking system.
  • Run and review post-pay run report and create journal entries for approval as necessary.
  • Diligent spreadsheet maintenance and accuracy of job costing, vacation, and 401k accrual, etc.
  • Manage Accounts Payable and Expense Report processing.

Training

  • Conduct new employee orientation, required annual briefings, benefits orientation, and the like.
  • Potential for additional staff training- based upon experience and competence.

Knowledge, Skills and Abilities of the HR Specialist

  • High attention to detail and organization.
  • Excellent written and verbal communication skills.
  • High respect for confidentiality.
  • Continuous learner and embraces emerging technologies.
  • Naturally engaged to ask questions to best support the team.
  • Optimize processes, automating where possible for most efficiency with team communication.
  • Brings a heart of service.
  • Ability to balance relationships in the workplace.
  • Self-motivated and holds oneself accountable.
  • Always seeking improvement within the organization and open to feedback.
  • Comfortable working in an on-site office environment (potential for partial hybrid environment once person is very established in the position)

Training and Experience for the HR Specialist

  • Experience with Paycor HRIS system & Paycor certification is a plus.
  • Excel & Accounts Payable experience a plus.
  • Training and experience in technical/professional writing about HR policies, etc. will be helpful.
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